AllSquare

Send a professional PDF invoice today.

Itemise the work, add VAT, hit Download. The invoice that comes out looks like it came from a finance team — not a Word template — and it’s ready to email or print in under two minutes.

INVOICE
Bill to
Invoice Number
Issue date
Due date
%
0.00
Subtotal (ex VAT):£0.00
Discount:
VAT:£0.00
Total:£0.00
Created with AllSquare · getallsquare.com

Love this tool? The app does even more.

Create, send, and track invoices from your phone. Save your details so you never type them again.

  • Save clients & price lists
  • Track payment status
  • Send invoices directly
  • Convert estimates to invoices
  • Works offline
  • Cloud sync across devices
Download Free

About the invoice generator

Sending a professional invoice is the difference between getting paid this week and chasing for it next month. A clean branded PDF with itemised line items, tax and totals signals to clients that you run a real business — and clients who feel that way pay on time, ask fewer questions, and come back with more work. AllSquare’s free invoice generator is built for the moment you need to send a bill and don’t want to fight a Word template or a £15/month SaaS sign-up. Fill in your business details, add the client, list the work, set your tax rate, and download a polished PDF. No watermarks, no email capture, no card details. Use it for the occasional invoice, or pair it with the full AllSquare iOS app to manage invoicing on the go and track every payment from your phone.

What to include on a UK invoice

HMRC has a minimum set of fields a sole trader invoice has to carry; VAT-registered businesses have a few extras. The AllSquare generator captures all of them by default — but if you’re using a different tool, here’s the checklist.

  • Your business name, address and contact details
  • The customer’s name and billing address
  • A unique invoice number (sequential — e.g. INV-001, INV-002)
  • The invoice date and the date(s) the work was completed
  • A line-by-line breakdown of goods or services supplied
  • The amount(s) charged, plus VAT if you’re VAT-registered
  • Your VAT number (mandatory if VAT-registered)
  • Total amount due and your preferred payment terms
  • Your bank details (sort code + account number) so the customer can pay

The four-step invoice flow

  1. 1

    Add your business details

    Your name or company, address, contact info and (optionally) a logo. These appear at the top of the invoice.

  2. 2

    Add the client

    Customer name and address. They appear alongside your business details on the PDF.

  3. 3

    List the work

    Add a line item for each part of the job — labour, materials, anything else — with quantity, rate and a per-line description.

  4. 4

    Set tax and download

    Set your tax rate (e.g. UK VAT at 20%), apply discounts if needed, then hit Download to get a branded PDF you can email or print.

What you get out of it

🆓

Send your first invoice in two minutes

No account, no card details, no 14-day trial countdown. Fill in the form and you’ve got a finished PDF — that’s the whole flow.

🧾

Professional PDF

Clean, well-typeset PDF that looks like the paperwork from an established business — not a Word template.

🌍

VAT, GST and Sales Tax

Add any tax rate per line. Works for UK VAT, US Sales Tax, Australian GST and most international tax setups.

📱

On-the-go in the app

Use the AllSquare iOS app to invoice from your phone, track payments, and convert estimates to invoices in one tap.

Invoice Generator FAQs

What does this invoice generator actually cost?

Nothing. You won’t hit a paywall when you click Download, you won’t be asked for a card, and your invoice doesn’t get a watermark or an “Invoiced with AllSquare” footer. We make our money from the iOS app — the web invoice generator is a free utility.

Can I add my logo and brand?

Yes. Upload a logo when you fill in your business details and it appears at the top of the invoice. The PDF carries your branding throughout.

Does the invoice include VAT?

Yes. Set a tax rate (any percentage, or none) and AllSquare calculates VAT per line and on the total. UK VAT is 20% — switch the rate and you’re done. Works for international tax setups too.

What payment terms should I put on it?

Common UK terms are “Due on receipt” for small jobs, “Net 14” for regular work and “Net 30” for corporate clients. Add the terms in the notes field on the invoice and your bank details so customers know where to pay.

How do I send the invoice once it’s downloaded?

Email the PDF to the client as an attachment, share it via your messaging app of choice, or print and post. The PDF is portable — it works the same wherever you send it.

Can I convert an invoice into an estimate?

The free web tool generates one document at a time. For converting estimates to invoices in one tap, managing client lists, and tracking payments, use the full AllSquare iOS app — free to download with a free tier.

Invoicing every week? Move it to your phone.

The AllSquare iOS app turns a voice note into a finished invoice, keeps your client and price lists in sync, and tells you the moment a payment lands. Free to download, free tier to start.

Download for Free

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