Itemise the labour, materials and tax. Add your logo. Download a polished PDF you can send before the customer’s off the phone — and close work that verbal quotes lose.
Create, send, and convert estimates to invoices from your phone. Save your details so you never type them again.
Create, send, and convert estimates to invoices from your phone. Save your details so you never type them again.
A professional estimate is often the first piece of paperwork a client judges you on. A clear branded PDF with itemised line items, tax and totals signals that you run a real business — and clients who feel that way decide faster, pay deposits, and treat you as the safe option. AllSquare’s free estimate generator is for the moment you need to send a quote and don’t want to fight a Word template. Fill in your business details, add the client, list the work with quantities and prices, set your tax rate, and download a polished PDF. No sign-up, no email, no watermark. Use it for one-off jobs, or pair it with the full AllSquare iOS app to manage estimates, convert them to invoices in one tap, and track every payment from your phone.
The three words get used interchangeably, but they mean different things to a customer and to a court. Here’s when to pick which.
A considered approximation of what the work will cost.
The price can shift if the scope changes, materials prices move, or you uncover hidden problems on the day. Common in trades, building work and anything quoted before a proper survey.
Best for: Builders, plumbers, electricians, decorators — anyone where the final cost depends on what’s found on site.
A firm, fixed price for clearly defined work.
Once accepted, a quote is contractually binding — you’re committing to deliver the work at that price. Used when the scope is unambiguous and the inputs are predictable.
Best for: Designers, photographers, software work, and any well-scoped trade job (e.g. a like-for-like boiler swap).
A longer document that sells the approach as well as the price.
Includes context, options, deliverables and price — and is usually how larger or consulting-style work is won. Overkill for most £200–£5,000 jobs.
Best for: Consultants, agencies, B2B services pitching to procurement teams.
Your name or company, address, contact info and (optionally) a logo. These appear at the top of the estimate.
Customer name and address. They appear alongside your business details on the PDF.
Add a line item for each part of the job — labour, materials, allowances — with quantity, rate and a description.
Set your tax rate, add any discounts, then hit Download to get a branded PDF you can email or print.
No account to set up, no template to download. You can be filling in the estimate before the customer’s off the phone — and emailing it within five minutes of the visit.
Detailed itemised estimates close more often than verbal quotes. Customers see exactly what they’re getting.
Add any tax rate per line. Works for UK VAT, international VAT, Sales Tax and GST.
Use the full AllSquare iOS app to convert estimates to invoices in one tap when the work’s signed off.
Convert an estimate into an invoice in one tap, manage your client list, and see who’s paid and who hasn’t — from your phone. Free to download with a free tier.
Create a professional PDF invoice in your browser. Add line items, tax and discounts. No sign-up.
Open the invoice generator →Create a professional PDF payment receipt in your browser. No sign-up, no watermark.
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Open the freelance rate calculator →Create a professional PDF timesheet in your browser. Track hours, projects, overtime and rates.
Open the timesheet generator →